Hi and welcome to my ‘Secret Weapon’ series. You may have caught my previous blogs ‘Every Small Business Owners Secret Weapon‘ and ‘Time to Light the Fuse‘ but don’t worry if you haven’t, you can catch them here. 🙂 This time we’re looking at getting ‘The Biggest Bang’ from you’re VA (Virtual Assistant). How to make sure outsourcing works for you.
As I previously mentioned in ‘Time to Light the Fuse‘ you need to prepare before you appoint a VA. Most VA’s have an hourly rate, a package rate and/or a project rate, which rate will suit your requirements really depends on what you want to outsource.
For general admin, regular works I would recommend an hourly rate, either per hour or a monthly hour bundle. For social media management I have three separate scale packages so you can choose what level of service is suitable for your business needs and budget. For one off project work i.e. leaflet design, business card creating, document creating etc I would work out a project rate.
This is why it’s important for you to decide what you are outsourcing and what you want from your VA. If you’re thinking about regular hours and a variety of tasks, then initially finding out what a VA’s basic hourly rate is and as with any quotes, get around two or three so you can compare.
Start off by compiling a list, this list can start in many ways:
Download your FREE Genie ‘Bigger Bang’ Starter List.
Once you start creating this list it should soon become apparently what sort of tasks you can think about outsourcing.
However, if you’re still struggling check out this list of tasks you could potentially outsource to your VA. Are they on your list?
Once you’ve got a list of potential transferable tasks it’s time to determine if outsourcing is viable. If your bullet points are a list of tasks you just don’t want to do at all then I would skip straight to the ‘Hire a Virtual Assistant’ step and miss this next part.
Give some thought to what your time is worth. If you provide a service what do you charge your customers for your time or if you produce a product are you the only one that can produce it. It doesn’t have to be precise but give yourself an hourly rate.
Now look at the tasks on your list. How long does it take you to create a months worth of website/social media/customer engagement content? How long does it take you to deal with those daily admin tasks? How long would it take you to create a budget plan, write a simple report, create a branded presentation or design a flyer?
The chances are your Virtual Assistant will have something knocked up before you’ve even found a suitable app/programme/software!
Download your FREE Bigger Bang Comparison Template and see how much you could save by outsourcing.
So you know there’s no time like the present to start thinking about hiring a Virtual Assistant, you’ve worked out what tasks they can initially take off your hands and you’ve got an idea how much time and money it’s actually going to save you in the long run.
There are plenty of Virtual Assistants out there, to suit every budget.
You may want someone cheap and cheerful and it doesn’t matter where in the world they are based. The Philippines is now the number 1 place to find Virtual Assistants due to the workforce being low cost but highly educated, and the language barrier isn’t general an issue.
You may want to support your local economy and choose someone closer to home. Local VA’s you can meet in person and they can provide actual office support occasionally. Being the only person in your small business can be quite lonely sometimes. I have a long term client who is an extrovert and finds it very difficult to focus when she’s working on her own so we occasionally work together creating our own pop-up, micro-office environment. If you type Virtual Assistant and your location into Google there should be a few that come up. Or you could ask around in your networking groups or fellow small business owners if they can recommend anyone. If I can help with your search then please don’t hesitate to contact me.
So good luck with your search and I hope your VA becomes a valued member of your team.
Thank you and if I can be of any help then please don’t hesitate to contact me.